Chapter 45




45.5 Roles and Responsibilities



Division directors

·         Provide resources to line managers to identify, evaluate, and control chemical hazards associated with existing and proposed work performed within their divisions

·         Ensure that the division will integrate the Environment/Health/Safety (EHS) Division into day-to-day operations. This extends throughout the period of occupancy and when vacating or transferring Laboratory space.

·         Report EHS concerns from division employees that should be addressed

·         Investigate accidents thoroughly and implement corrective action to prevent recurrence

·         Identify violations of codes and safety standards by reviews or inspections and correct in a timely manner

Supervisors, managers, Project Leads, and Activity Leads


·         Adhere to all EHS policies and safe work practices. Work leads (who may be non-management) derive authority from formal Laboratory managers and/or supervisors to ensure that day-to-day work, operations, and activities in their assigned area(s) and activities are conducted safely and within established work authorizations and scopes of work.

·         Integrate EHS into resource planning, funding, prioritizing, planning, scheduling, and implementation of work conducted under their purview

·         Inform employees, contractors, students, and visitors about EHS policies and procedures and ensure that they are aware of the existence and availability of chemical hazard information and resources

·         Follow the Work Planning and Control program (EH&S Chapter 6), to identify hazards present in the work area and establish necessary controls

·         Ensure that Work Planning and Control Activities are completed for applicable work and that employees complete all required training

·         Provide specific training on the hazards and safety precautions related to each employee's assigned work. This includes On The Job Training (OJT) needed to prepare staff to safely carry out the tasks associated with their work activities

·         Ensure that Hazard Assessments (See Work Process F) are performed to identify chemical hazards and to select the necessary engineering, work practice, and Personal Protective Equipment controls

·        Perform Integrated Safety Management daily to identify any changes to existing scope of work that would require further evaluation

·         Ensure that equipment and chemical containers are adequately labeled (See Work Process Y)

·         Coordinate with the Area Safety Leader to assure that the hazards associated with their operations are reflected in the entrance placard

·         Delineate Reduced Protection Areas and Food Areas

·         Post work areas with a Caution Placard that depicts the hazards in the area

·         Ensure that Safety Data Sheets (SDSs) are provided to personnel upon request (See Work Process X for more information about SDSs)

·         Review applicable Lessons Learned information about chemicals prior to their procurement and use. This information is available from the EHS Lessons Learned Web page

·         Substitute chemicals with materials of lower hazard when practical

·         Limit the amount of hazardous materials procured, used, and stored to the minimum required

·         Maintain a current chemical inventory of the hazardous materials stored in the work area by using the Chemical Management System (CMS)

·         Be aware of and approve the procurement of hazardous materials for use in the work area

·         Comply with Procurement Department purchasing policies regarding the prohibitions/controls on restricted items

·         Adhere to Transportation guidelines regarding moving and transporting hazardous materials

·         Investigate accidents and near misses involving hazardous materials

·         Ensure that corrective actions identified from accident investigations and laboratory/shop inspections are implemented

·         Ensure that hazards in all laboratory and shop spaces are controlled. This extends throughout the period of occupancy and when vacating laboratory and shop space. When vacating an area, all hazardous materials must be removed, transferred to new ownership, or properly disposed of. Work areas must be cleaned prior to transfer of ownership. Additional guidance on transfer of ownership may be found in Work Process U  

·         Ensure that hazardous waste is handled in accordance with the ES&H Manual Waste Management program.

Area safety leaders

·         Control the Technical Area and coordinate safety issues within the Area

·         Coordinate with supervisors, managers, and work leads to assure that the hazards associated with their operations are reflected on the entrance placard

Employees, workers, subcontractors, casual and participating guests

·         Work safely by observing safety standards, guidelines, and procedures, and by using good judgment based on training and expertise

·         Work within the scope of work established by supervisors, managers, and Project Leads and Activity Leads and discuss any changes in work activities with them before proceeding

·         Know and comply with the Personal Protective Equipment (link) requirements for Technical Areas, including the locations and limitations of Reduced Protection Areas and Food Areas

·         Comply with the applicable PPE requirements

·         Inform others in the area of these requirements

·         Immediately report unsafe conditions or injuries to work leads in accordance with ES&H Manual General ES&H Requirements, Responsibilities, and Work Practices

·         Be familiar with and follow emergency procedures

·         Review and sign Work Planning and Control Activities, and attend required training

Environment/Health/Safety (EHS) Division

The EHS Division will:

·         Provide support and guidance for the development and implementation of this CHSP

·         Provide the resources necessary for planning, developing, and implementing the CHSP

·         Provide administrative support for managing EHS training and information programs

·         Provide guidance to line managers for maintaining chemical inventories

·         Maintain the site-wide Chemical Management System

·         Maintain the Work Planning and Control Database


The Laboratory’s Chemical Hygiene Officer/Deputy Chemical Hygiene Officer will:

·         Serve as the Chemical Hygiene and Safety Program Manager (CHSP Manager)

·         Consult with the Laboratory community on the development and implementation of chemical hygiene and safety policies and practices

·         Develop and maintain the CHSP

·         Consult with the Procurement Department and EHS subject matter experts for identifying and maintaining a list of restricted items requiring review or approval prior to procurement

·         Maintain chemical hygiene and safety information resources such as Safety Data Sheets (SDSs) and other online chemical safety databases and make them available to the Laboratory community

·         Develop, maintain, and present CHSP training (EHS0348)

·         Consult with the EHS Training Group to develop and maintain online CHSP training

·         Develop and implement the Laboratory’s Technical Assurance and Assessment Program for chemical hygiene and safety

·         Review the effectiveness of the CHSP annually


Health and Safety Representatives will:

·         Support the CHSP Manager in implementing the provisions of this plan

·         Assist work leads in performing and documenting hazard assessments for existing and planned operations, including Laboratory moves and decommissioning

·         Provide guidance for establishing administrative, work practice, PPE, and engineering controls. This includes writing hazard assessments for respirator protection and providing input for Activity Hazard Documents.

·         Serve as subject matter experts and as program managers in their assigned areas

·         Perform and document exposure monitoring to determine employee exposures to hazardous materials and to evaluate the adequacy of controls. This includes notifying affected employees of monitoring results.

·         Review the procurement and use of restricted items and other hazardous materials to assist work leads in developing controls

·         Provide Health Services with employee exposure monitoring data and medical referrals

·         Upon request, assist line managers in developing and providing hazard-specific training

·         Carry out the Mercury Thermometer Exchange Program


Health Services will:

·         Provide medical consultation and examinations for individuals who are exposed or potentially exposed to hazardous materials

·         Provide consultation to women of childbearing age with respect to reproductive toxins


The Fire Department will:

·         Respond to spills and other emergencies involving hazardous materials

·         Provide Fire Extinguisher Safety Training (EHS520)


Waste Management will:

·         Assist Transportation Services by transporting previously opened containers of hazardous materials

·         Remove time-sensitive materials (such as peroxide-forming chemicals) from work areas upon request and ensure that they are tested and disposed of properly


Operational Support Team will:

·         Establish processes to convey to construction and non-construction subcontractors the following hazard communication information:

o    The CHSP describes the hazardous material labeling system and has a link to access the SDS database.

o    The CHSP may be accessed from the Laboratory’s A-Z Index.

The EHS Training Group will:

·         Assist the CHSP Manager in developing and maintaining the online Chemical Hygiene and Safety Training (EHS0348) refresher courses and tests.

·         Provide support for administering CHSP training


Chemical Safety Subcommittee

A subcommittee of the Safety Advisory Committee (SAC).  The SAC performs research for and makes recommendations to the Laboratory Director on the development and implementation of Environment, Safety & Health (ES&H) policy, guidelines, codes and regulatory interpretation

Procurement Department

·         Maintains a restricted items list and a Procurement Item Categories List in consultation with the EHS Division

·         Ensures that requesters, preparers, and buyers adhere to the Laboratory’s hazardous-material procurement procedures

·         Notifies EHS of restricted-item purchases.

·         Obtains EHS approval for purchases of restricted items that require such approval

·         Provides the Research Support Team with hazardous-material procurement reports, upon request

Facilities Division

·         Coordinates laboratory demolition, construction, and renovation activities with EHS to ensure that proper design review and approval are performed and that work areas and equipment meet current requirements, specifications, standards, and codes

·         Adheres to applicable design criteria and standards as defined by the Laboratory’s Work Smart Standards, Facilities specifications, and Facility Installation Details.

·         Coordinates with current space occupants to ensure that all chemicals, radiological materials, and wastes are removed and that all visible residues are cleaned before demolition, construction, or renovation activities are initiated. Specific requirements are delineated in Work Process U

·         Ensures that newly installed or refurbished laboratory control and emergency equipment (e.g., ventilation systems, detectors, shutoff devices, and emergency eyewash and safety showers) is designed, installed, commissioned, and function-tested in accordance with applicable codes and guidance provided by EHS

·         Maintains a proactive preventive-maintenance program to ensure that laboratory control and emergency equipment (e.g., ventilation systems, detectors, shutoff devices, and emergency eyewash and safety showers) is in proper operating condition in accordance with applicable codes and guidance provided by EHS

·         Informs on-site construction/equipment contractors of the presence and identity of hazardous materials in their immediate work areas

·         Notifies building occupants of testing, demolition, construction, and renovation activities and their related hazards prior to initiation

·         Provides project oversight to ensure that contractors are employing applicable EHS controls. This includes but is not limited to ensuring that contractors:

o    Provide the Laboratory with a Health and Safety Plan for all activities conducted on site

o    Provide the Laboratory with SDSs for all hazardous materials brought on site. This provision must also be included in the contractor’s health and safety plan.

Transportation Services

·         Ensures that hazardous materials are transported in accordance with federal, state, and local requirements as delineated in the Transporting Hazardous Materials program (EH&S Chapter 54).

·         Ensures that all hazardous materials received at Berkeley Lab are safely delivered to requesters. NOTE: Time-sensitive materials such as overnight shipments that require refrigeration will be promptly delivered to recipients.

·         Transports hazardous materials associated with laboratory moves and relocations

·         Moves and relocates equipment for requesters

·         Provides guidance to Laboratory personnel for off-site shipment of hazardous materials in accordance with Department of Transportation requirements

·         Ensures the proper storage and handling of chemicals awaiting delivery

·         Requests guidance from EHS for items requiring special handling

·         Ensures that contractors who provide moving or transportation services are familiar with the hazards of the materials they must handle



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