Chapter 60
TRAFFIC AND PEDESTRIAN SAFETY

Contents

Approved Mike Wisherop
Revised 01/15

60.1 Policy
60.2 Scope
60.3 Applicability
60.4 Exceptions
60.5 Roles and Responsibilities
60.6 Definitions
60.7 Required Work Processes

Work Process A. General Requirements
Work Process B. Pedestrians
Work Process C. Vehicle Use
Work Process D. Vehicle Accidents and Violations
Work Process E. Parking
Work Process F. Complying with Work Task Specific Regulations
Work Process G. Bicycle Use and Nonconventional Vehicles
Work Process H. Vehicle Escorts on the Main Hill Site

60.8 Source Requirements
60.9 Reference Documents

60.10 Appendices

Appendix A. Motor Vehicle Accident Report
Appendix B. Related Information

NOTE:
. . . . . Denotes a new section.
. . . . . . . . Denotes the beginning of changed text within a section.
. . . . . . . . Denotes the end of changed text within a section.

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60.1 Policy

The Lawrence Berkeley National Laboratory (LBNL or Berkeley Lab) Traffic and Pedestrian Safety Program provides drivers, Berkeley Lab shuttle bus users, cyclists, and pedestrians with information and resources to travel safely on site, and off site for business purposes. The requirements, roles, and responsibilities outlined here help to ensure traffic safety at Berkeley Lab. This program applies to government and personal vehicle use, Berkeley Lab shuttle bus use, bicycle use, and pedestrians.

Operating a vehicle on the site is a privilege, not a right. Drivers or bicyclists who do not comply with the requirements of this program could lose their privilege to drive a motor vehicle or ride a bicycle on the Berkeley Lab site. Drivers, riders, and pedestrians who violate the California Vehicle Code (CVC) are subject to citations and subsequent fines issued by UCPD. 

There are no specific training requirements for this program, but all employees, visitors, affiliates, and subcontractors should receive a traffic and/or pedestrian orientation from their manager, supervisor, or host as appropriate for their use of roadways and pedestrian paths.

60.2 Scope

This program helps ensure the safety of employees, visitors, affiliates, and subcontractors by:

  1. Maintaining safety requirements for all on-site and business vehicle use (including bicycles).
  2. Establishing safe practices for the coexistence of pedestrians and vehicles.
  3. Defining the specific roles and responsibilities for implementing the Traffic and Pedestrian Safety program at Berkeley Lab.

This program does not address the transportation of radiological (see Radiation Protection) or hazardous materials (see Hazardous Materials Transportation).

60.3 Applicability

The Berkeley Lab Traffic and Pedestrian Safety program applies to all employees, affiliates, and subcontractors who use the site's roads and walkways. Additional requirements apply to staff authorized to use government vehicles.

60.4 Exceptions

There are no exceptions to the requirements of the Traffic and Pedestrian Safety program other than those provided by state law for emergency vehicles.

60.5 Roles and Responsibilities

Role

Responsibility

Employees, Users, Affiliates, Subcontractors, and Visitors

  • Those who operate a motor vehicle on Berkeley Lab property must meet the following:
    • Have an appropriate (for the class of vehicle operated) and valid California driver’s license or a California-recognized license issued by another state or by a foreign jurisdiction of which the operator is a resident
    • Present their license whenever requested by Berkeley Lab Site Security, including when stopped for parking and moving violations or accidents on site
    • Have insurance for any privately owned vehicle
    • Follow all posted rules and directions and all state regulations for motor vehicle operation
    • Park only in appropriate spaces, and ensure their vehicle does not impede or block pedestrian walkways or roadways
    • Promptly (i.e., immediately after taking care of any life safety issue) notify Site Security (x911 or x6999) for any on- or off-site work-related vehicle accident, or on-site personal vehicle accident. An accident is any contact with another object that transfers paint or deforms any vehicle surface. Also complete and submit a Motor Vehicle Accident Report (see an example in Appendix A of this program). The online form can be found through the Berkeley Lab A-Z Index, under Accident Report (Motor Vehicle).
    • Have authorization to operate a government vehicle in accordance with the directions of his or her division director. Use of a government vehicle must be for official business only. Follow requirements in Work Process C, Vehicle Use.
  • For other activities:
    • Cyclists must wear a protective helmet when riding their bikes anywhere on site property
    • Cyclists must abide by the same rules and regulations for moving traffic as motor vehicles
    • Pedestrians must walk in designated pedestrian walkways and avoid walking in traffic whenever possible
    • Pedestrians should stop and look before crossing any crosswalk, even though they have the right of way.

Facilities Division Director (delegated to the Chief Engineer or Civil/Structural Engineer)

  • Ensures that all roads and pedestrian walkways are constructed and maintained in compliance with state requirements
  • Ensures that all traffic control devices comply with the Manual on Uniform Traffic Control Devices and are functional
  • Makes any repairs or improvements to roads, walkways, and/or traffic control devices needed to ensure the safe operation of Berkeley Lab transportation networks
  • Serves as an active member of the Berkeley Lab Traffic and Pedestrian Safety Committee
Fleet Operations Manager
  • Manages the Government Vehicle Safety program by directly communicating requirements to government vehicle custodians, and through custodians to operators
  • Is responsible for servicing, maintaining, and repairing all government vehicles
  • Is responsible for tracking the number, general locations, and assignments of Berkeley Lab-owned, rented, or leased vehicles
  • Periodically spot-checks documentation pertaining to vehicles (maintenance records, manifests, licenses) to ensure compliance
  • Prepares a formal General Services Administration (GSA) accident report for every on-site or off-site accident involving a government vehicle
  • With the EHSS Traffic and Pedestrian Safety Manager, manages the Government Vehicle Safety program by directly communicating requirements to government vehicle custodians, and through custodians to operators
  • Participates as an active member in the Berkeley Lab Traffic and Pedestrian Safety Committee

Government Vehicle Custodian

  • Maintains each government vehicle assigned to them as required by this program and specific division policies
  • Maintains a use log for each vehicle and ensure the use log is available and used by vehicle users
  • Ensures that each vehicle user has an appropriate driver’s license and is briefed on the safety requirements for the operation of government vehicles
Managers and Supervisors
  • Through communications and observation of work activities, ensure that personnel perform all duties required to comply with the traffic and pedestrian safety requirements of this program (Note: Managers and supervisors should engage in a dialogue with their staff to determine whether there are deficiencies in the overall program, specific Berkeley Lab infrastructures, or other conditions, and then serve as an advocate for employees to help improve vehicle and pedestrian safety at Berkeley Lab Communicating needed improvements to the Traffic and Pedestrian Safety Committee or through the EHS Safety Concerns program is encouraged.)
  • Must confirm that any vehicle accident involving personnel or government property under their supervision has been reported properly to Site Security and appropriate division management by completing and submitting a Motor Vehicle Accident Report
  • Coordinate with Fleet Operations to modify or repair existing vehicles such as sedans, vans, or Global Electric Motors (GEM) vehicles
  • Ensure that a Berkeley Lab Site Security Incident Report has been prepared for every on-site accident involving a vehicle, and for off-site accidents that are work-related or involve government vehicles
  • Participate in accident investigations, and complete the supervisor’s portion of the Motor Vehicle Accident Report (see an example in Appendix A). The online form can be found through the Berkeley Lab A-Z Index, under Vehicle Accident Report. The supervisor will complete their portion of the report within 24 hours of the accident.
  • Ensure compliance with this program
Medical Director
  • Verifies disabilities and notifies Berkeley Lab Site Security for the purpose of issuing temporary disabled parking permits
  • Conducts impairment evaluation when requested by the University of California Police Department (UCPD) or Berkeley Lab Human Resources and/or testing for illegal drugs or alcohol, and reports results to Human Resources as soon as available
Security Manager
  • Oversees on-site traffic monitoring, and as the contracting official for the site security contract, provides direct interface for traffic control and enforcement
  • Ensures through the UCPD contract that traffic and parking enforcement is conducted  on site
  • Provides notice to Human Resources of Parking Violation Notice issuance
  • Paticipates in development and approval of traffic and pedestrian vehicular safety issues
  • Interacts with involved parties for issues such as blocking off parking lots and setting up road blocks for special events or construction projects
  • Coordinates with appropriate law enforcement when there is an off-site accident involving a Berkeley Lab-owned, rented, or leased vehicle and works with the involved driver to receive a copy of the off-site police report
  • Through the Site Access Office, approves  special parking permits such as temporary disabled parking permits for on-site use only after Berkeley Lab Health Services verifies medical need
  • Ensures security assistance is provided, when necessary or requested, to the Berkeley Lab Fire Department in safe operations at the scene of an incident
  • Ensures that a security/police report is done for every reported on-site accident involving a vehicle, and for reported off-site accidents that are work-related or involve government vehicles
  • Serves as an active member of the Traffic and Pedestrian Safety Committee

Traffic and Pedestrian Safety Committee (TPSC)

  • The TPSC is one of the SAC expert sub-committees. The TPSC performs research for and makes recommendations to the Safety Advisory Committee (SAC) on the development and implementation of traffic and pedestrian safety policy, guidelines, codes, and regulatory interpretations.
  • The TPSC recommends policies and practices to improve the safety of those using LBNL roads and pedestrian walkways.
  • The TPSC may also discuss and study issues brought to them by LBNL and EHS staff, or by LBNL and/or Division management, with the approval of the SAC Chair.

Traffic and Pedestrian Safety Program Manager

  • As a member of the Environment/Health/Safety Division, serves as the subject matter expert for traffic and pedestrian safety and leads Division and Berkeley Lab efforts to engage Berkeley Lab staff and improve the safety for Berkeley Lab vehicle operators and pedestrians
  • Chairs Traffic and Pedestrian Safety Committee meetings. Through this committee engages Berkeley Lab staff and key management to develop annual goals and implement improvement activities; reports regularly on progress to Environment/Health/Safety Division management and the Safety Advisory Committee
  • Participates, as requested by management, in investigations of vehicle- and pedestrian-related accidents; near misses; and reports from employees, contractors, and Berkeley Lab users

 

60.6 Definitions

Term

Definition

Automobile/Pickup Truck

 

A road vehicle, typically with four wheels, powered by an internal combustion engine or electric motor and able to carry a small number of people.

Basic Speed Law No person shall drive a vehicle at a speed greater than is reasonable or prudent having due regard for weather, visibility, the traffic on as well as the surface and width of the highway, and in no event shall a person drive a vehicle at a speed that endangers the safety of persons or property.

Commercial Driver’s License (CDL)

A license that allows the holder to operate a commercial motor vehicle

Commercial Motor Vehicle (CMV)

 

 

A commercial motor vehicle is defined as (1) a vehicle with a gross vehicle weight rating of 26,001 or more pounds, and/or (2) a vehicle designed to transport 16 or more passengers, including the driver, and/or (3) a vehicle designed to transport 11 or more passengers, including the driver, and used to transport students under 21 years of age to and from school, and/or (4) any vehicle transporting hazardous materials which is required to be placarded.

Global Electrical Motors or GEM

An all-electrical low-speed (less than 25 mph) vehicle in common use at Berkeley Lab. GEMs are government vehicles limited to on-site use.

Government Vehicle

Any vehicle purchased with government funds (local, state or federal funds) for carrying out official work. This definition of government vehicle includes vehicles leased from the U.S. General Services Administration (GSA).

Limited Visibility Vehicle (LVV)

Any vehicle that has restricted vision to the rear and or sides. This includes pickup trucks (e.g., with loaded beds, toolboxes, utility beds, camper shells, etc. limiting rear or side vision), tractor-trailers (e.g., with loaded beds where vision is impaired to the rear or side), mobile cranes, loaded stake bed trucks, tanker trucks, and vacuum trucks).

Moped

For purposes of this program, a moped or motor-pedal is a bicycle-like vehicle equipped with pedals and a low-powered motor. A moped has a step-through frame in which the rider sits without straddling any part of the engine

Motorcycle

A motor vehicle with motive power having a seat or saddle for the use of the rider and designed to travel on not more than three wheels in contact with the ground. Motor-driven cycle means a motorcycle with a motor that produces five-brake horsepower or less.

Nonconventional Vehicle Any vehicle that does not meet the definition of an automobile, bicycle, motorcycle, moped, scooter, or wheelchair.

Privately Owned Vehicle (POV)

Any vehicle that is owned, leased, rented, or borrowed by an individual or company. This category includes vehicles other than General Services Administration vehicles that have been leased or rented by Berkeley Lab or its staff members to be used in conducting official work (for example, rental cars, rented or leased trucks, forklifts).

Scooter

For purposes of this program, a scooter is a motorized two-wheel in-line vehicle with a step-through chassis and footrest platform.

Spotter

Designated person who assists a vehicle operator/driver to safely maneuver their vehicle around an obstacle or safety hazard

Vehicle

A device by which any person or property may be propelled, moved, transported, or drawn by human or mechanical power, such as electrical, wind, propane, diesel, biodiesel, or gasoline

 

60.7 Required Work Processes

 

Work Process A. General Requirements
Work Process B. Pedestrians
Work Process C. Vehicle Use
Work Process D. Vehicle Accidents and Violations
Work Process E. Parking
Work Process F. Complying with Work Task Specific Regulations
Work Process G. Bicycle Use and Nonconventional Vehicles
Work Process H. Vehicle Escords on the Main Hill Site

Work Process A. General Requirements

  1. As a general rule, the speed limit on Berkeley Lab property is 25 mph unless otherwise posted. Temporary conditions such as construction or demolition projects, road repair, wet weather, poor visibility, and pedestrian traffic require a posted or implied reduction in speed.
  2. Because of peak traffic periods, limited parking, and general congestion, it is recommended that the Berkeley Lab shuttle bus, public transportation, carpooling, vanpooling, bicycling, or other alternative mode of transportation be used whenever possible.
  3. There are no specific training requirements for this program, but all employees, visitors, affiliates, and subcontractors should receive a traffic and/or pedestrian orientation from their manager, supervisor, or host as appropriate for their transportation activities.

Work Process B. Pedestrians

Pedestrians are subject to the California Vehicle Code. Although they have the right of way at marked crosswalks and unmarked intersections, they must not move into the paths of moving vehicles so suddenly as to constitute a hazard. Pedestrians should stop before using a crosswalk and look in both directions to ensure it is safe to cross. At all other points on roadways, pedestrians must give way to vehicles. It is the responsibility of managers and supervisors to explain traffic rules to new members of their staff who might not be familiar with the California Vehicle Code (for example, visiting researchers from other states or countries).

Work Process C. Vehicle Use

  1. Vehicle Use – Privately Owned Vehicles
    1. Operators of privately owned vehicles must:
      1. Possess a valid license, as specified in the California Vehicle Code. 
      2. Obey the posted speed limit, which is usually 25 mph unless otherwise marked.  Temporary conditions such as construction or demolition projects, road repair, wet weather, poor visibility, and pedestrian traffic require a reduction in speed.
      3. Comply with the California Vehicle Code, which is enforced by the University of California Police Department. This includes hands-free mobile phone use only, and no texting while operating a vehicle. 
    2. Because of peak traffic periods, limited parking, and general congestion, it is recommended that the Berkeley Lab shuttle bus, public transportation, carpooling, vanpooling, bicycling, or other alternative mode of transportation be used whenever possible.
  2. Vehicle Use – Government Vehicles (Including GEMs)
    1. See the Use of Laboratory of Government Vehicles policy.
    2. Operators of government vehicles must adhere to the following restrictions:
      1. Visually inspect the vehicle’s exterior (i.e., conduct a 360-degree inspection) for any physical damage before use. If any damage is discovered, report such damage to the vehicle custodian. If the damage affects safe vehicle operations, have the damage corrected before operating the vehicle.
      2. Do not smoke inside the vehicle. 
      3. Wear seat belts whenever the vehicle is moving.
      4. Do not use mobile phones for any purpose, unless hands free, when operating the vehicle.
      5. Secure the vehicle by placing the vehicle in park (no gear in GEMs) and engaging the parking brake before exiting the vehicle.
      6. Do not operate a government-owned GEM vehicle off site.
    3. Operators of government vehicles must also:
      1. Possess a valid license, as specified in the California Vehicle Code. 
      2. Obey the posted speed limit, which is usually 25 mph unless otherwise marked.  Temporary conditions such as construction or demolition projects, road repair, wet weather, poor visibility, and pedestrian traffic require a reduction in speed.
      3. Comply with the California Vehicle Code, which is enforced by the University of California Police Department. This includes hands-free mobile phone use only, and no texting while operating a vehicle. 
      4. Report any problems, incidents, or accidents to appropriate law enforcement, Berkeley Lab Site Security, and the vehicle custodian as soon as possible. Report accidents in person or by phone. If an accident involves a vehicle used for Berkeley Lab business, complete a Motor Vehicle Accident Report (see Vehicle Accident Report on the Berkeley Lab A-Z Index).

Work Process D. Vehicle Accidents and Violations

Note: Sections 1 through 4 of Work Process D are now in the RPM Vehicle Accidents Reporting policy.

  1. Reporting
  2. On-Site Accidents
  3. Off-Site Accidents
  4. Investigation
  5. Licenses. Drivers of official Berkeley Lab vehicles must hold a valid California driver’s license or a California-recognized license issued by another state or by a foreign jurisdiction of which the operator is a resident with the necessary endorsements for the class of vehicle they are authorized to operate. (For information about training for forklift operations, see Environment, Health & Safety (EH&S) Training.
  6. Moving Violations. Operators of government vehicles at Berkeley Lab who receive a ticket (or who violate the California Vehicle Code) must report this violation to their manager within one business day.
  7. Parking Violations. Parking violations are enforced per Section D.4, Parking Policy Enforcement, in the Parking at Berkeley Lab policy in the RPM.

Work Process E. Parking

Vehicles parked on the Berkeley Lab main hill site must adhere to the parking designations listed in the Parking at Berkeley Lab policy in the Requirements and Policies Manual (RPM). Parking permits are issued by the Site Access Office. See Section D.2, Parking Permits and Eligibility, of the Parking at Berkeley Lab policy for a list of parking permits that may be issued for associated authorized parking spaces. A parking permit does not necessarily guarantee the holder a parking spot as more permits have been issued than the number of parking spaces on site.

Work Process F. Complying with Work Task Specific Regulations

  1. Seat Belt Usage. In accordance with the California Vehicle Code (CVC), all employees operating or riding in any motor vehicle (except buses/shuttles) on a Berkeley Lab site must wear a seat belt at all times. The driver must not operate the vehicle until all passengers have fastened their seat belts. The use of seat belts (when they are available) is strongly recommended on buses and shuttles.   
  2. Department of Transportation (DOT) Regulations
    1. DOT requirements for drug and alcohol testing are implemented at Berkeley Lab through the Transportation Workplace Drug and Alcohol Testing Program, which is part of Berkeley Lab’s Workplace Substance Abuse policy in the RPM.
    2. The DOT rules apply to all employees and contract labor personnel who hold a Commercial Driver's License (CDL) in order to drive a commercial motor vehicle (CMV) on highways, and/or operate:
      1. A vehicle with a gross combination or gross vehicle weight of at least 26,001 pounds inclusive of a towed unit with a gross vehicle rating of more than 10,000 pounds
      2. A vehicle originally designed or currently designed to transport 16 or more passengers including the driver or
      3. A vehicle of any size used to transport hazardous materials found in the Hazardous Materials Transportation Act, and which requires the motor vehicle to be placarded under the Hazardous Materials Regulations.
    3. An employee or contractor may not drive a Berkeley Lab CMV unless his/her name appears on the current Berkeley Lab CDL-holders list maintained by Human Resources. The list indicates that the driver is subject to the random drug testing provisions of the DOT Rule.
    4. The following classifications are subject to the drug and alcohol use rules and substances abuse testing provisions of the DOT Rule:
      1. Crane operators
      2. Vehicle mechanic
      3. Designated health/safety technicians (senior and principal)
    5. In addition to being subject to testing for the use of illegal drugs at any time while at work, such individuals are subject to alcohol testing during those periods of time when they are currently performing, have recently performed, are about to perform, or are required to be in readiness to perform and immediately available to perform any of the following safety-sensitive duties as described in the DOT federal regulations, including:
      1. At a carrier's facility or any public property waiting to be dispatched
      2. Inspecting, servicing, or conditioning a CMV
      3. Driving a CMV
      4. All time in or upon a CMV except in a sleeper berth
      5. Performing, supervising, assisting, or attending CMV loading or unloading, including processing paperwork
      6. Performing post-accident duties
      7. Repairing, obtaining assistance, or attending a disabled CMV
    6. Information regarding the DOT Rule or the Transportation Workplace Drug and Alcohol Testing Program can be obtained from the Human Resources Department.

Work Process G. Bicycle Use and Nonconventional Vehicles

  1. Berkeley Lab's bicycle safety policy, which reminds bicyclists to exercise caution while traveling on Berkeley Lab's steep and winding roads, is outlined below:
    1. Individuals who wish to ride a bicycle on Berkeley Lab property are encouraged to obtain a permit from the Site Access Office. These voluntary permits are available as a means to facilitate access through the entry gates at Berkeley Lab for bicyclists.
    2. All bicycle riders on Berkeley Lab property must wear helmets that have been approved by the American Society for Testing and Materials (ASTM) or the United States Consumer Product Safety Commission (CPSC).
    3. The use of flashing rear lights and reflective devices or clothing above and beyond what is specified in the CVC is strongly encouraged by Berkeley Lab to improve the visibility of riders on the roadways.
    4. Additionally, cyclists, like operators of motor vehicles and motorcycles, must obey all California Vehicle Code (CVC) and Berkeley Lab traffic and parking regulations when riding on Berkeley Lab property. This includes, but is not limited to:
      1. Obeying all posted speed limits or the basic speed law, whichever is slower
      2. Obeying all traffic rules and signs
      3. Using a headlamp (white lamp) during periods of darkness
  2. Bicycle Parking. Bicycles (or motor vehicles) may not be parked in areas that could compromise the access to or use of life safety or emergency equipment (e.g., fire hydrants, fire alarms, fire extinguishers, emergency rescue boxes). Bicycles are also prohibited from being parked in building corridors, stairwells, entrances, or exits, or other areas that could interfere with proper access and egress from Berkeley Lab buildings.
  3. Nonconventional Vehicles (e.g., Skates, Skateboards, Segways). The use of nonconventional vehicles is not permitted during work hours unless written permission is granted by the Berkeley Lab Director or Chief Operating Officer. This includes traveling on public roads during work hours (e.g., traveling for work purposes). 

Work Process H. Vehicle Escorts on the Main Hill Site

Vehicle escorts may be necessary in the following situations:

  1. Vehicles traveling to a divisional location when the driver is not familiar with the designated route of travel, and/or the vehicle has difficulty negotiating roads/driveways, and the division requests an escort.
    1. Divisions requesting a vehicle escort must notify Protective Services at least 48 hours in advance of the visiting vehicle’s arrival at the main hill site. 
    2. Protective Services will provide a vehicle escort within a designated time window at the Blackberry Gate to meet the vehicle needing assistance. 
    3. When notified, the Blackberry Gate security guard will direct the driver to park in a designated location and await the escort.
  2. Any vehicles traveling to the Facilities Division Receiving Building (Building 69) when the driver is not familiar with the designated route of travel.
    1. When notified, the Blackberry Gate security guard will direct the driver to park in a designated location and await the escort.
  3. Any vehicle 40 feet or greater in length traveling to or from a construction project.
    1. Contractors and vendors must make arrangements for providing escort vehicles. 
    2. Security  will contact Facilities Receiving to send an escort vehicle to the gate. 
  4. Any high-consequence/high-value movement of equipment as described in Work Process D, Restricted Operations, of the Cranes, Hoists, and Rigging Safety program. 
    1. Vehicles carrying loads that meet the requirement for high-consequence/high-value moves will be escorted to their destination at the main hill site by the Facilities Division Riggers.
    2. Make arrangements for this type of move by following the instructions  described in Work Process D, Restricted Operations, of the Cranes, Hoists, and Rigging Safety program. 

60.8 Source Requirements

60.9 Reference Documents

Document Number

Title

Type

07.07.025.001 Forklifts, and Other Powered Industrial Trucks Program
07.07.008.001 Cranes, Hosting and Rigging Program
  Health Services Program

07.07.026.001

Pressure and Cryogenics

Program

07.06.002.001

Emergency Response

Program

07.03.001.001

Occurrence Reporting

Program

07.10.002.001

Waste management

Program

07.10.001.001

Hazardous Materials Transportation

Program

60.10 Appendices

Appendix A. Motor Vehicle Accident Report
Appendix B. Related Information

Appendix A. Example of a Motor Vehicle Accident Report Form

From the Berkeley Lab A-Z Index, under “Accident Report (Motor Vehicle).”


Appendix B. Related Information

 

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