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Directorate/Operations Safety Committee Meeting

August 27th
1:00 – 2:00 pm


Betsy Reyes

There are 40 recordable Injuries institutionally.
Health Services & & EH&S determines if something is recordable.


Ira, it may be helpful to go through the process of how and what criteria is used to determine what is recordable to check for any flaws.


Steps to an injury becoming recordable
-     Visit to Health Services (first-aid treatment isn’t recordable)

  1. Person’s work needs to be significantly modified, or reassignment of core duties
  2. Medical treatment with high dosage of medication
  3. Physical therapy
  4. Missing work

The Genomics Division at JGI has a significant increase in recordable injuries. Partly because of labor management issues and it’s a production workforce. However, they’re making huge progress and they have an interactive ergo process.


Injuries indicate ISM isn’t fully implemented or there are deficiencies.


Topic: Required Trainings & JHA


We’re at 57% lab-wide with the JHA and we need to be at 100%. The issue is the guest and contractors who aren’t on site and need to opt out.

Now other training refreshers and requirement are decreasing the stats

The questions in GERT are confusing.

CSEE students are bringing down the stats. Contact Susan Brady for terminating Guest or to opt-out of the JHA.

ALS is at 11% with the JHA.

Supervisors are getting notification of the required trainings. If a guest opts out of the JHA, then no training profile is created. The supervisors will have to opt out for the guest.



You don’t need an LDAP to access the JHA. You can use your email address.


I didn’t know about a required training until I checked my training profile.


Maybe there needs to be general guidelines for supervisors to communicate how to take the trainings


We need to change the system. The required training has to be at 90% and the JHA at 75% by the end of September. Maybe we can make the guest of ALS take the JHA on their 1st day.

The issue is how we’re using HRIS to drive the requirements of the guest.




ERGO refused this suggestion. If there is an urgent need then why wait for a note. Managers don’t want to lose employees due to time off from work. Requiring a doctor’s note can have an adverse effect; an increase in injuries.  People who are responsible will make the effort to get a note. However, those who aren’t will not take the time to get a doctor’s note.  Also, a doctor may encourage the employee to file a workers’ comp case. Dr. Chu hasn’t issued a decision regarding the doctor’s note.

The MESH team isn’t taking into account the dynamics of matrix employees.


Mike White should be a part of the evaluation, recommendation and the design process.


Consensus: The home department should be financially responsible for the ergo equipment and the supported department/center where the person physically works at should be the ergo advocate. However, what if there’s a disagreement between the departments/centers?


Hold off on changing the report since this is an institutional finding, which is in EH&S’s perview.


Could there be a document with objections to the report.


Remedy Interactive – it’s not a perfect system but we did some research and spoke to companies who used it and received positive feedback. We piloted the system first.


Remedy Interactive doesn’t save for a long period of time. You’ll need to finish it within weeks.

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Last updated: November 25, 2008