Work Smart Standards Project Kickoff

Agenda

Value of Necessary and Sufficient to DOE
Martin Domagala, Deputy Manager, Oakland Operations Office

Value of Necessary and Sufficient to Berkeley Lab
Klaus Berkner, Deputy Director, Berkeley Laboratory

Results of Pilot Necessary and Sufficient Programs
David McGraw, Director, EH&S Division, Berkeley Laboratory

Necessary and Sufficient at Berkeley Lab
Ben Feinberg, ALS Operations Head, Berkeley Laboratory

Necessary and Sufficient Standards at
Berkeley Lab

Ben Feinberg -- Necessary and Sufficient Process Leader; ALS Operations Head

Outline

• Necessary and Sufficient Definition and Summary
• N&S Process Elements
• Berkeley Lab Implementation
• Schedules
• Summary

Definition of N&S

Necessary

• Standards that are required by law

Sufficient

• Standards that ensure adequate protection of the safety and health of workers, the public, and the environment

One Sentence Summary of N&S

We (the programs and the lab) choose what standards we ought to be held to, and then are judged on how well we meet those standards.

Why am I leading this?

I believe it makes sense for the Lab

• Choosing our own standards makes sense
• Getting rid of the "one size fits all" model (based upon nuclear reactors) will be cost-effective
• It gives us a chance to do this from the bottom up
• It's our chance to put EHS on a rational basis (we don't have to justify why we're not doing something)
• Working in partnership with DOE/OAK will build trust
  • we'll both "own" the standards

N&S Process Elements

DOE's Elements

• Defining the work and hazards
• Creating the teams
• Defining and agreeing to protocols and documentation requirements for the teams
• Identifying the Necessary and Sufficient set of standards
• Confirming the Necessary and Sufficient set of standards
• Approving the Necessary and Sufficient set of standards

N&S Process at Berkeley Lab

Defining the Work and Hazards

• EHS team sorts through existing documentation by Division
  • Radiation Work Authorizations, Activity Hazard Documents, Chemical Inventory, Radioactive Material Inventory, Self-assessments, Environmental Permits, etc.
• EHS team defines the work and hazards (first draft)
• "Stakeholders" (City, State, Union, Regulators, etc.) are briefed on the process
• EHS team and Program staff confirm work and hazard definitions
  • Research staff member joins the team
  • Meet with Division Safety Coordinator
  • Spot check in the field
• Team leaders present report to N&S Identification Team

N&S Process at Berkeley Lab

Creating the teams

Defining and agreeing to protocols and documentation requirements for the teams

• The N&S steering committee (Convened Group) sets up the teams, protocols, and necessary documentation
• Convened Group includes Berkeley Lab, UC, DOE, and Advisors who have gone through the pilot programs
• Teams include program staff, EHS staff, DOE staff

N&S Process at Berkeley Lab

Identifying the Necessary and Sufficient set of standards

• N&S Identification Teams and "Technical Experts" select standards
  • Core Team for issues resolution and sitewide standards
  • Environmental Protection Team for water, air, and sitewide waste standards
  • Facilities and Infrastructure Team for construction, building, fire, shop, and ergonomic standards
  • Laboratory Safety Team for occupational safety, chemical hygiene, biohazard, and unconfined radioactivity standards
  • Accelerator Activity Team for radiation protection, high voltage, and radio frequency standards

Identifying the Set of Standards

Guidelines for the Identification Team

• "Industrial standards for industrial work"
• Proven and cost-effective standards
• Existing Federal, State, and ANSI standards wherever possible
• Aim for "top quarter" EHS performance, not top 2%
• Judgment, based upon the actual work performed here, is mandatory

N&S Process at Berkeley Lab

Confirming the Necessary and Sufficient set of standards

• Confirmation team confirms the set of standards
  • Laboratory confirmation includes program staff and Safety Review Committee
  • External confirmation includes industrial, DOE, and academic experts
  • Stakeholders are given the standards for comment

Approving the Necessary and Sufficient set of standards

• DOE/OAK (James Turner)
  Berkeley Lab (Charles V. Shank)
  • Note: Approval is Local, not in Washington, DC
• Set of standards is added to UC Contract

Draft Work and Hazard ID Schedule

Draft Standards ID Schedule

• September 1
• October 1
• November 1

Summary

• We "own" the standards, in partnership with DOE/OAK
• We choose proven, cost-effective standards whenever possible
• The standards are approved locally
• We extract ourselves from DOE Orders that shouldn't apply to us
• We're judged on standards which are based on our work and hazards
• EHS will be more rational and cost-effective
• To finish this by November I need your help -->
  • Program Participation to ensure appropriate standards for our work
  • EHS Support to identify hazards and provide technical judgment
  • DOE Support to go to relevant, cost-effective, industrial standards