DOE NOTICE 450.3
Use of Necessary and Sufficient Process



DATE: MARCH 4, 1995
REPLY TO
ATTN OF:
CORPORATE MANAGEMENT PRACTICES GROUP, HR-62 /s/
SUBJECT: DOE N 450.3, USE OF THE NECESSARY AND SUFFICIENT PROCESS, DOE M 450.3-1, THE DEPARTMENT OF ENERGY CLOSURE PROCESS, AND DOE P 450.3, AUTHORIZING USE OF THE NECESSARY AND SUFFICIENT PROCESS
TO: DIRECTIVES POINTS OF CONTACT

The attached Notice and Manual are forwarded for your review and comment. Both the Notice and Manual are being simultaneously implemented and coordinated. These documents are being published in conjunction with the approval and issuance of the Secretarial Policy Statement on Authorizing the Use of the Necessary and Sufficient Process (N&S) for standards-based environment, safety and health (ES&H) management.

The N&S Process is one means of addressing the selection of ES&H standards, and has been developed by the Department Standards Committee (DSC) as part of the ES&H standards program as defined in the "criteria for the Department's Standards Program" (DOE/EH-0416). The use of the N&S Process is encouraged, but is not mandatory. The DSC and sub-teams developed the N&S Process over the past year, with an awareness that the relationship between the Department's work, associated hazards, and requirements/standards has not always been clear. Overcoming this difficulty will require Departmental Elements to work in partnership across program lines and to use the N&S Process to build agreements on standards in the front end of work planning.

In implementing the N&S Process, the Department recognizes that a transition period will be required. The Policy Statement authorizes application of the Process where substantial benefit can be realized. The Notice provides requirements and guidance for the transition to widespread use of the N&S Process. If the N&S Process is to be used, the Manual is mandatory and must be followed.

Comments on the Notice and Manual are due by September 2, 1996. MAJOR ISSUES OR SUGGESTED COMMENTS should be designated as such when submitted. MAJOR ISSUES shall be limited to instances where a directive in its entirety, or its requirements, would have a serious, adverse affect on mission accomplishment, economy, efficiency, policy, objectives, or other management concerns that would preclude its publication. The following procedures shall be followed for the submission of comments:

Directives Points of Contact at Headquarters Elements: Submit comments to Ms. Maggie Sturdivant, Department Standards Committee Support Group, EH-31, CENTXXI/GTN; send facsimiles to (301) 903-0557, INTERNET address: [email protected]; or forward via electronic mail. Submit a second set of comments to Ms. Susan C. Smith, Corporate Management Practices Group, HR-62, Room 4B-222, FORRESTAL; send facsimile to (202) 586-9585, INTERNET address: [email protected]; or cc-mail to HR05, TEST6.

Directives Points of Contact at Field Elements: Submit consolidated field and contractor comments to Ms. Sturdivant at one of the addresses given in the preceding paragraph. Send an additional copy to Ms. Smith.

Operations Offices will send an additional copy to the Associate Deputy Secretary for Field Management.

CONTRACTOR ORGANIZATIONS: Submit comments directly to their appropriate Field Elements.

CONTACTS: Questions concerning the content of the Notice and Manual should be directed to Ms Sturdivant, EH-31, (301) 903-0077. Questions concerning the processing of the Notice and manual should be directed to Ms. Smith, HR-62, (202) 586-3296.

Attachments


March 1, 1996

MEMORANDUM FOR ALL DEPARTMENTAL ELEMENTS

FROM: Archer L. Durham /s/
Assistant Secretary for
Human Resources and Administration
SUBJECT: DOE N 450.3, USE OF THE NECESSARY AND SUFFICIENT PROCESS

Pursuant to the Office of Environment, Safety and Health's concurrence of February 26, 1996, the attached subject Notice, previously approved on January 25, 1996, is being issued for simultaneous implementation and coordination for a six-month period. This document is being published in conjunction with the issuance of the Secretarial Policy Statement, DOE P 450.3, AUTHORIZING THE USE OF THE NECESSARY AND SUFFICIENT PROCESS FOR STANDARDS-BASED ENVIRONMENT, SAFETY AND HEALTH MANAGEMENT and DOE M 450.3-1, THE DEPARTMENT OF ENERGY CLOSURE PROCESS FOR NECESSARY AND SUFFICIENT SETS OF STANDARDS approved on January 25, 1996. These documents were prepared by the Department's Standards Committee under the leadership of the Assistant Secretary for Environment, Safety and Health (ES&H). The documents authorize use of the Necessary and Sufficient Process which addresses how the Department will select its standards to protect workers, the public, and the environment; and, form the basis for the Department's move to integrating standards activities into a consistent, coordinated system of standards-based safety management.

DOE N 450.3, USE OF THE NECESSARY AND SUFFICIENT PROCESS, is hereby approved for simultaneous implementation and coordination.

Attachment


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