Roles and Responsibilities

Procurement Closeout Team:

• Assist Buyers in closing their subcontracts
• Coordinate with:
  • Division Technical Representatives/Requesters to obtain required documentation
  • Subcontractors to obtain required closeout documentation
  • DOE to comply with patent requirements
  • Property Management and Procurement Specialists regarding GFP/SAP
  • All parties to ensure all payments are made
• Update database to track PO closeout activities
• Archive closed POs

Procurement Group Manager:

• Monitor the Expired PO Report to ensure timely closeout of POs
• Review closeout metrics for trends and address issues, as applicable

Procurement Specialist/Buyer:

• Responsible for timely closeout of subcontracts
• Regularly review Expired PO Report
  • Identify POs ready for closeout
  • Use Simple Closeout Process for Closeout Standard 1A and 2A POs
  • Use Formal Closeout Process for Closeout Standard 1B, 2B, 3 and 4 POs
• Initiate early closeout when requested by Division
• De-obligate funds as appropriate