Reimbursement for Meeting Costs (Meals etc.)


Prior to payment processing, the appropriate forms and approvals required in the Event Policy must be obtained.

For Offsite Meeting Reimbursement: Payment for Invoices Received from Offsite Vendors, Hotels, or Facilities

Submit to Accounts Payable (AP):

  • Copy of Approved Meeting Request & Authorization form
  • RFIC form - The RFIC form must be complete and contain signatures certifying the expenses were incurred for official business in accordance with Laboratory policy.


The following supporting documentation must be attached to the RFIC:

  • Invoice or detailed paid receipt. The receipt must contain sufficient detail in which to validate policy compliance regarding alcohol (none allowed) and denote the amount of sales tax paid (Note detailed credit card receipts vs. summary) which is subject to recovery.
  • Meeting agenda
  • Attendee list
  • Incomplete requests are returned to requestor


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