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Requirements Management Program

The Lawrence Berkeley National Laboratory (LBNL) is managed and operated by the University of California (UC) under U.S. Department of Energy Contract No. DE-AC02-05CH11231 (Contract 31). The requirements of Contract 31 and UC must be translated into Laboratory policies, programs, and procedures that its workforce can use to effectively and efficiently meet the needs of its customers and stakeholders.

The Laboratory’s Requirements Management (RM) Program oversees the system and processes for managing contractually-based requirements.  The RM Program has three main elements:

  • A RM process to manage new or changed requirements,
  • A business (or database) system to manage and trace the relationships among Laboratory requirements, policies, programs, and other institutional documents and information,
  • A document management process for managing Laboratory policies, programs, and procedures.

Requirements Management Committee (RMC)
The Requirements Management Committee (RMC) provides centralized coordination and communications on Contract 31 requirements and related Laboratory policy matters. The RMC reports to the Associate Laboratory Director of Operations. Its current membership includes all the Operations functions, Technology Transfer, Office of Contractor Assurance, Legal/Innovation & Partnerships Office, and Engineering. The RMC champions requirements management and institutional document management processes.  It applies cross-functional knowledge to the review and oversight of matters related to requirements, Laboratory policies, and on a case-by-case basis Laboratory implementing documents.  It applies a systematic approach for reviewing and analyzing impact of requirements, and then generating an implementation plan.  Analysis includes the weighing of costs, persons impacted, and risks to safety, environment, security as well as fiscal, legal, and compliance considerations.  The results of a detailed analysis can then drive practical implementation of a requirement.  The overall process includes the vital step of communicating changes and impacts to the affected Lab community members. 

The RM process, RM governance and the RMC charter and membership may be found in the links at the bottom of this web page.

RMS Database
The RMS database is the business system to manage and trace the relationships between requirements, policies and supporting programs, procedures, processes.  It is LDAP accessible.  A typical question that may be answered by this business system might be: what policies, programs, procedures are impacted by a change in DOE Order XYZ?

Document Management
Meaningful outcomes from both the RM process and the business (database) system are only possible if a disciplined document management process for Laboratory policies and procedures is established.  The document management policy and process (see links below) provide the framework for managing not only Laboratory policies and procedures, but also divisional and departmental documents.

PUB-201 Requirements and Manual (RPM)
Most visible to the Laboratory community is the re-organized Requirements and Policies Manual (RPM).  It collects all Laboratory policies into one searchable wiki-space and presents information that is easier to understand and easier to find.  Major contributors to this effort include all of the Operations and Laboratory Directorate functions.  The wiki-RPM launched in April, 2012.

Send questions or feedback to: requirementsmgmt@lbl.gov

Supporting Documents and Tools
The flow diagram below illustrates the several different process steps that are part of the overall RM process.  The header colors in the diagram match the headers of the listing of supporting documents and tools for RM and for document management.  Support documents for managing activities prior to a requirement being formally adopted into Contract 31 are grouped separately.

An overview presentation of the RM Program and its processes may be found here.  

RM Process for Requirements, Policies, Non-Policies vs Application of Procedures and Forms

A. Requirements Management Processes and Tools (Overview, In-Contract 31)
  Title Document # Doc Type
A01 Requirements Management Governance 04.04.001.002 System
A02 Requirements Management Process 04.04.001.003 Process
A03 Requirements Management Database Requirements Specification 04.04.001.004 Specification

A04a
A04b
Requirements Management Committee (RMC)
--> Charter
--> RMC members and contact info.

Link
Link

Charter
Contacts
A05 Processing of Approved Contract 31 Changes 04.04.001.106 Process
A06 Graded Approach for Requirements and Documents 04.04.001.105 Procedure
A07 Contract Deliverables Management 04.04.001.104 Process
A08 Analyzing Requirements, Determining Significance Rating from Impact and Risk Analysis 04.04.001.101 Procedure
A09 Developing, Reviewing, Approving an Implementation Plan 04.04.001.102 Procedure
A10 Initiating a Change to a Contract 31 Requirement 04.04.001.107 Procedure
A11 Analyzing Requirements Form 04.04.001.201 Form
A12 Implementation Plan Form 04.04.001.202 Form
A13 Significance Rating Form 04.04.001.206 Form
A14 ROD Form 04.04.001.208 Form

B. Document Management Processes and Tools
  Title Document # Doc Type
B01 Managing Institutional Documents Process 10.06.001.001 Process
B02 Developing, Reviewing, Approving, Institutional Non-Policy Documents 10.06.001.101 Procedure
B03 Developing, Reviewing, Approving, Institutional Policy Documents 10.06.001.102 Procedure
B04 Storing, Retrieving, Archiving Institutional Documents 10.06.001.103 Procedure
B05 Updating the RPM 10.06.001.104 Procedure

C. Pre-Contract 31 Processes and Tools
  Title Document # Doc Type
C01 Processes for Pre-Adoption of LBNL Requirements 04.04.001.300 Process
C02 Impact Analysis for Proposed Changes to C31 04.04.001.301 Procedure
C03 Analyzing Requirements Form 04.04.001.201 Form
C04 BSO Directives Process Manual (see RM PM for most current version) n/a Manual
C05 BSO Pre-Contract31 Impact Analysis Worksheet (see RM PM for most
current version)
04.04.001.302 Form
C06 Rev/Com Procedure for DOE Directives 04.04.001.303 Procedure

D. Pre-Contract 31 Processes and Tools
  Title Document # Doc Type
D01 Requirements Management Policy 04.04.001.000 Policy
D02 Document Management Policy 10.06.001.000 Policy
D03 Quality Assurance Policy 04.03.001.000 Policy
D04 Requirements and Policy Manual PUB 201 Manual
D05 Operating and Quality Management Plan (OQMP), PUB-3111 PUB-3111 Plan